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Enrollment and Waitlist Procedures

Lottery and Waitlist requests are processed by email through the school office.  Please email the school secretary:  hixj@mdusd.org for paperwork and any questions. 

Enrollment and Waitlist Procedures

Lottery and Wait List Grades K-5 

To Participate in the Kindergarten Lottery or put a child on the waitlist for grades 1-5, please review the requirements on the front page of the Request for Placement paperwork provided upon request from the school secretary: hixj@mdusd.org

All requests are processed by the date that all correct documents are received and verified in the Monte Gardens office.  Documents can be submitted by email.  Incomplete forms will not be accepted. Please read the form carefully.  Once verified, the parent/guardian will receive an emailed receipt.  

Kindergarten Lottery:

The Monte Gardens Kindergarten Lottery is held each year in December for children who will start Kindergarten the following August and will be age 5 on or before September 1st of the next school year.  All students who sign up by the deadline will be randomly assigned a lottery number and the available Kindergarten spaces will be filled in lottery number order by the priority listed below.  

All applications must be received by November 30 prior to the lottery.  This includes neighborhood residents, siblings of students currently attending Monte Gardens and students who reside in the MDUSD attendance boundaries and Residents with TK children enrolled in the district.

Written confirmation of students selected is mailed home in late December and will provide information about next steps for Kindergarten registration.  Only children from the lottery wait list who have received written confirmation will be registered.  We are unable to provide acceptance or waitlist status over the phone or by email.  

The assigned lottery number also dictates a student’s placement on the waitlist for future openings kindergarten through 5th grade. Twins will be given the same lottery number. If there is only one space available, one space will be offered. If that space is declined, twins will remain on the waitlist and be offered the first opportunity to attend our program when two spaces are available. Sign ups after the Kindergarten lottery in December will be placed at the end of the waitlist based on the date paperwork and all required documents are received.

Waitlists:

All applications for children received for grades 1-5 after the Kindergarten lottery are placed on a waiting list by date of application by the priority listed below.  If your child is not offered a seat in the current school year, they remain on the waiting list and it rolls from year to year until a seat becomes available or the child ages out of elementary school.

Priority for Kindergarten and Waiting Lists

The following criteria are applied as priority placement in the lottery:

  • Residents: Families that reside within the neighborhood boundaries as defined by the Mt. Diablo School District.  Please call the office to verify if Monte Gardens is your school of residence.  Realtors or leasing agents do not have current information.

  • Siblings:  Students with an older sibling that are enrolled simultaneously for a minimum of one year.  It is the responsibility of the parents to notify the office of any sibling relationships or siblings currently residing on a waitlist.

  • Parent/Guardian:  An employee of the Mt. Diablo Unified School District assigned to Monte Gardens Elementary.

  • Choice:  Residence within the MDUSD boundaries not meeting the above criteria.

Offer of placement:

The number of openings each year may change depending upon the number of student retentions, program changes or those names on the neighborhood or sibling priority list.

Offers: You will be contacted for enrollment when space becomes available by email and phone. An accept or decline is required within 24 hours of the notification.  If the school cannot reach you or you do not respond within 24 hours, your place will not be held. Be sure to write your contact information clearly.  It is the responsibility of the parent/guardian to inform the school office of any changes in your phone number, address, or change of plans to attend our program. We are unable to provide waitlist status over the phone or by email.  

Declines:  If you are called to enroll and decline or do not respond by the required deadline, your child's name will be removed from the waitlist. Should you decide to put your child's name back on the list, you must reapply and will be placed at the bottom of the waiting list.  All forms, immunizations, birth certificate, proof of residency, etc. must be verified at the time of enrollment.